TO THE MEMBERS OF KYKLOS PAROS CULTURAL SOCIETY
PLEASE TAKE NOTICE THAT :
1) In accordance with the decision of the Board of Directors and the provisions of the Constitution of the Society, a meeting of the General Assembly of KYKLOS PAROS will convene on the 6th of July 2025 at 11.30 AM, at the premises of the Mythodia Conservatory in Paroikia, Paros.
2) All regular members may participate and vote, provided that they are in good standing and have paid their annual dues for the current year before the beginning of the meeting. A member may give a proxy (i.e., a written authorization) to another member to exercise his rights at the meeting on his behalf.
3) The Agenda of the meeting consists of the following items:
- The submission and approval of the minutes of the previous Meeting.
- The report of the Board of Directors for the activities of the Society during the previous year.
- The report of the Audit Committee regarding other than financial matters.
- A discussion on the subject of the programs of the previous year and the ectiveness in achieving the aims of the association.
- The financial report for operations of the previous year and the financial audit report of the A. C.
- A discussion of the finances of the Society and he Board of Directors proposal for the budget for the new year.
- The approval of the General Assembly for the report of operations and of annual financial statement of the Board, and the discharge of the members of the Board for any responsibility for the year’s operations.
- The approval of the budget for the new period.
- Additional items for consideration and decisions:
i) Any matter requested in writing and signed by at least 3 members of the Society and submitted to the Secretariat at least five (5) days before the date of the Annual Meeting will be added to the agenda.
ii) Any member may request the addition of an item for the agenda by writing to the Board of Directors within 5 days of the date of this notice
iii) After the end of the items on the agenda, members may propose new items for discussion and decision. A new item shall be added to the agenda of the next General Assembly meeting unless it receives the support of 3 members of the Board or at least 25% of the delegates in which case it to the agenda of the current meeting.
Members who wish to make payment of their dues on the day of the meeting are requested to arrive at least one-half hour before the hour of commencement in order to be able to confer with the Treasurer.
On behalf of the Board of Directors:
The President The Secretary
Ioannis Mamoulakis Jean Polyzoides
PLEASE KEEP THE FOLLOWING IN MIND
Members can indicate their desire to speak on any Agenda items to the President before the Meeting begins, which will grant them priority during the discussion of that specific item.
This is the annual General Assembly of the Kyklos Paros association, in accordance with the organization’s Statutes. All founding members and those who have applied for membership registration through the website must have paid their €50 annual subscription fee before the start of the General Meeting. Please arrive at least one-half hour in advance
- to make the payment of your annual subscription fee on the day of the meeting, or
- to complete your membership registration by making the payment for the annual subscription fee.
We strongly encourage all members to make plans to attend the General Meeting and to actively participate. If you are unable to attend, you may authorize another member to represent you (refer to the note below).
Friends who are interested in joining Kyklos Paros as members should complete the registration form at least one day prior to the General Meeting date.
PROXY-AUTHORIZATION LETTER
For those who cannot attend but wish to authorize another member to participate on their behalf, please use the proxy-authorisation letter provided below. Simply copy and paste the text into an email and submit it to contact@kyklosparos.gr.
I, the undersigned, …Your Full Name…, a member of Kyklos Paros, hereby appoint …Full Name of Proxy…, also a member of Kyklos Paros, to vote on my behalf at the annual General Assembly scheduled to take place on July 6th 2025.
I grant …Full Name of Proxy… full authority to participate in all discussions and to cast votes on my behalf on any matters that may arise during the assembly.
This authorisation is valid only for the annual General Assembly on the specified date and shall expire thereafter.
